Questions?

This may not always be the author; sometimes copyright ownership is transferred to a publisher or to an author's estate if he or she is deceased. The Scholarly Communications Librarian can assist you with determining who is the owner of copyright. Once you determine who to request permission from, it is best to send a written letter of request. An email letter is sufficient.

Model permissions letters can be viewed here. It is best to get written documentation of permissions. You should retain copies of all permissions in your files. Finally, remember to always provide proper attribution to the sources of the works you incorporate into your thesis or dissertation.

Copyright permission, if necessary, is an entirely separate matter and does not obviate the need for attribution. Additional Resources :. Columbia University Advisory Office - " Permissions ". You do! The copyright of a thesis or dissertation belongs to you as the author. Under the U.

Copyright Act, works are automatically copyrighted at the moment they are fixed in a tangible form, including residing on your computer's hard drive. You continue to own that copyright until you transfer it to another party. A transfer of copyright must be in writing. If parts of a work have already been published and copyright in those other works was transferred to someone else e. Whenever a group undertakes a project or research, it is best to have a discussion up front, including the faculty advisor or chair, to clarify how copyright, patents and other intellectual property will be managed and who will retain and manage rights for all portions of the project.

Dissertations - Submitting Your Dissertation or Thesis to ProQuest

Be sure to consider not only publications arising from the project, but also data sets, software, websites, user interfaces, specifications, and any other outputs. It is always best to make sure that faculty make clear to graduate students and others working for them how research outputs will be owned or used in order to avoid confusion. In circumstances where grant funds or University funding is significantly invested in the project or research, other ownership interests may be at play, which should be discussed and understood.

You do not need to register with the Copyright Office in order to enjoy copyright protection. Such protection is automatic, coming into effect at the moment a work is fixed in a tangible form. However, registration has certain advantages. First, if your work is registered you have strong evidence that you are the author of the work and the owner of its copyright. Also, registration is necessary to enforce a copyright against an infringer or plagiarist. For full detail, read the U. Copyright Office circular " Copyright Basics ". The benefits of registration are outlined on Page 7.

It depends. You will need to review the agreement you signed with the publisher of our previously published article. Most agreements require you to transfer your copyright to the publisher. If this is the case, you must request permission from the publisher to "reprint" the article as a chapter in your dissertation.

Dealing with Permissions

However, some agreements specify that you retain the right to reprint the article in your dissertation. The chart below details several publishers' policies with respect to reusing your own previously published work in a thesis or dissertation; however, you should always review the terms of any agreement you signed. Why do I have two publishing agreements to review and sign, and what do I need to understand about them? Both will make your work available and preserve it for the future ProQuest through its Dissertations and Theses database and print sales if you choose to allow that, and the UF Libraries through its institutional repository, the IR UF.

In return for those services, both ProQuest and the UF Libraries require you to certify that the work is your own and that you are not infringing the rights of others. These agreements also provide a mechanism for all parties to recognize your rights as an author. A license is a permission you give to others to use your work in ways that would otherwise not be permitted by copyright law; they are not a transfer of your copyright.

The agreement with UF Libraries requires that you give a license to UF to put your dissertation in the IR UF and distribute it in a way that allows other scholars to read it and use it for non-commercial purposes, as long as they do not make changes to your work and always give you credit. This license is designed to enable scholarship and to protect you from plagiarism. Both publishing agreements allow students to elect to make their dissertations available immediately or after a specific limited period of time known as an embargo.

FAQ for Dissertation & Thesis Writers

An embargo may be appropriate and desired when a student wants to allow time to explore publishing part of it in other forms, if the dissertation contains material for which a patent might be sought, or if it includes other sensitive or confidential information. Articles, books, theses and dissertations are said to be "open access" when they are "digital, online, free of charge, and free of most copyright and licensing restrictions. University of Florida policy is for all new dissertations to be available open access through the IR UF, either immediately or after an embargo period.

Will journal or book publishers consider publishing my work if it is based on an open access thesis or dissertation? This is in part because most publishers consider theses and dissertations to be "student work" that will require substantial editing and revision before being published in article or book form. The chart below summarizes the policies of some publishers regarding the publication of new works from a thesis or dissertation. Per ACS policy, prior to including a previously published work, student authors should secure written confirmation from the respective ACS journal editor s.

Appropriate citation of the published article must be made. While you can apply an indefinite embargo to your dissertation in ProQuest, the version submitted to the ASU Digital Repository functions as the official ASU archives of completed graduate work and the two year extension is typically the maximum embargo period allowed.

Login to LibApps. Graduate Research Projects Students conducting research that is in addition to theses or dissertation work are encouraged to deposit their work in the repository. Yes, you do!

Copyright Services

Approximately months after submission: Graduate College processing: 1 week. ProQuest processing: weeks.


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ASU Library processing: 2 weeks. Greater visibility helps improve your reputation in your field. Scholars seeking to build their reputation need to make their work accessible to potential colleagues and employers. Scholarship available on the internet through open access is cited more often, and is cited sooner, than work that is available only through a subscription or the loan of a print copy.

Better research, better learning, better insights.

Multimedia objects, audio, video, spreadsheets and databases, can be incorporated into your dissertation and for easy access to all of your readers. Open access allows your work to reach an audience of interdisciplinary or cross-disciplinary researcher, and supports the formation of unexpected research collaborations. If your work is based on data generated through research that will support other publications from people on the research team such as your advisor , it may be necessary to refrain from releasing that information while other publications are prepared.

The embargo options in these situations should be discussed with your committee and research team. Since electronic distribution of your dissertation through either ProQuest or the ASU Digital Repository is publication for this purpose, taking an embargo will allow additional time to apply without jeopardizing patenting rights.

How do I restrict access to embargo my ETD? Your graduation date. Your email address. Subjects: Multidisciplinary.